Newark Lake Area Residents Association
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ARTICLE I

  1. Purpose
    The purpose of these By-laws is to describe the management and working procedures of the Lake Area Residents Association of Newark.

ARTICLE II

  1. Directors of the Board and their duties
    The duties of the President Chairman shall be: to act as President Chairman of the Board of Directors; to provide overall guidance and leadership for the association; to preside at all meetings; to act as the association’s representative at public meetings when needed; to appoint special committees and association representatives as they are needed; to make arrangements for an annual audit of the financial records; to perform such other duties as may be appropriate.
  2. The duties of the Vice-president Chairman shall be: to assume all duties of the President Chairman in his absence; to perform such other duties as assigned by the Board of Directors.
  3. The duties of the Secretary shall be: to prepare and maintain a roster of all members of the Association; to record the minutes of all the Association’s Board of Directors, regular, and special membership meetings; and to maintain all records of the Association except financial records.
  4. The duties of the Treasurer shall be; to have charge of all the funds of the Association; to pay out funds that have been approved by the Board of Directors; to keep records of all receipts, disbursements and other financial transaction of the Association; to make a summarized financial report at all Board and regular membership meetings of the Association.

ARTICLE III

  1. Parliamentary Procedures
    All meetings of the Association shall be conducted in accordance with these By-laws, and any dispute will be settled by Robert’s Rules of Order. (Revised Edition)

ARTICLE IV

  1. Annual Reports
    It shall be the duty of the President Chairman at the Annual March General Membership meeting to give a report to the membership regarding the activities within the past year for which he has been responsible, to recommend any change in the annual dues for the ensuing year; and to submit an operating budget estimate for each of the standing committees for the next fiscal year.

ARTICLE V

  1. Standing Committees
    The following standing committees are hereby established:
  2. Social Committee
    The Social Committee shall take charge of all social affairs sponsored and conducted by the Association.
  3. Membership Committee
    The Membership Committee shall actively promote and enroll new members in the Association.
  4. Finance Committee
    The Finance Committee shall recommend to the Board of Directors an annual budget for the Association; shall make recommendations to the board on dues and other methods of fundraising.
  5. Civic Committee
    The Civic Committee shall investigate and report to the Board of Directors on matters of zoning, bond elections, referendum elections, ordinances, taxation, and other matters which may effect the Association or its members.
  6. Communications Committee
    The Communications Committee shall prepare News Releases concerning Association activities; shall supervise the preparation, printing and mailing of Association bulletins; shall serve as the nucleus of a Telephone Alert Committee when time is of the essence in notifying the membership about Association of public matters.

ARTICLE VI

  1. Fiscal Year
    The fiscal year shall commence on April first and end on March thirty first.

ARTICLE VII

  1. Funds
    No bond shall be required of the President Chairman, Vice President Chairman, Secretary or Treasurer unless the Association’s funds exceed $1,000.00. When bonding is required, the cost shall be borne by the Association.
  2. All checks in order to be valid shall require the signature of the Treasurer and one of the following: President Chairman, Vice-president Chairman, or Secretary.
  3. The Board of Directors shall not commit moneys for the operation of any standing committees that will deplete the Association’s Treasury.
  4. The Board of Directors shall not exceed the proposed fiscal budget by more than twenty five percent without the approval of a two-thirds majority of the members present at a regular or special membership meeting.

ARTICLE VIII

  1. Dues
    Dues shall be assessed and billed on March first of each year. The dues shall not exceed $5.00 per year, per dwelling.
  2. Any member whose dues are in arrears in excess of four months, upon notification, shall be dropped from the Association.
  3. No initiation fee or any other fee shall be required for membership into the Association other than payment of the annual dues.

ARTICLE IX

  1. Nominations
    A Nominating Committee shall be made up of not less than five, or more than fifteen members of the Association and shall be on a volunteer basis. If there are less than five volunteers, the President Chairman shall appoint as many members as he deems necessary, but not to exceed a total of fifteen. No more than two members of the Nominating Committee may be nominated, by the Nominating Committee, to hold office.
  2. A list of the names and phone numbers of the Nominating Committee shall be submitted to the membership at least thirty days prior to the Annual General Membership March membership meeting.
  3. The Nominating Committee shall accept all members volunteering their names for consideration for Association office, and it will report the slate of candidates to the general membership at the Annual General Membership March meeting.
  4. The Nominating Committee shall accept nominations from the floor at the Annual General Membership March meeting. The Committee must obtain consent of the nomination for those members so nominated before their names can be added to the slate of candidates.
  5. The Nominating Committee shall submit the slate of candidates to the Annual General Membership general membership for balloting, by mail, before March first of each year. The ballots must be returned to the Committee, by mail, before midnight of March twenty-first of that year. All balloting will be secret if requested by two members of the Board of Directors or ten percent (10%) of those attending the meeting..

ARTICLE X

  1. Elections
    The number of Board of Directors to be elected shall be not more than fourteen fifteen or less than six.
  2. The Board of Directors shall be elected according to the number of votes he or she receives with the highest number of votes received being Director one, the second highest number highest of votes being number two, and so-on.

ARTICLE XI

  1. Copies of the Constitution and By-laws
    The Secretary shall at all times maintain an up-to-date copy of both the Constitution and By-laws These copies shall be available at all meetings of the Association and shall be referred to in case of question.
  2. All members of the Association, whose dues are currently paid, shall be entitled to a copy of the Constitution and By-laws

ARTICLE XII

  1. Additions and Amendments
    Additions and amendments to the By-laws may be made by submitting, in writing, to the Board of Directors, the said addition or amendments. Upon approval of said addition or amendment by a two-thirds majority of the Board of Directors, the addition or amendment shall be presented to the general membership at the next regular meeting. The addition or amendment shall be incorporated if so approved passed on by a majority of the membership voting.

ARTICLE XIII

  1. Ratification
    The By-laws shall become operative upon approval by a majority of the membership.